Legal Assistant

Company Overview

Apex Service Partners, LLC (“Apex”) is the nationwide leader in residential home services (e.g., HVAC, plumbing, electrical).  Founded in 2019, Apex has experienced massive growth and is now in 45 states and has more than 12,000 talented team members. 

The residential home services industry is highly fragmented and is dominated by small and founder-owned businesses.  Apex has pursued an aggressive strategy to grow its business organically and through a high volume of acquisitions (over 250 closed to date).  Although Apex is the largest player in the industry, it has less than 2% of the market, and approximately 85% of the market remains fragmented.  Importantly, we are building our Company with a long-term strategy, which means we will invest in top talent and intend to create an enduring firm that is a great employer and member of the community, in addition to being successful in a business sense. 

Position Overview

We are seeking a proactive and detail-oriented Legal Assistant to support legal professionals in the Litigation, Employment, and Corporate practice areas. The ideal candidate will have 1 to 10 years of experience in a legal support role and be comfortable working in a fast-paced, deadline-driven environment. This role requires strong administrative, organizational, and communication skills, as well as a working knowledge of legal procedures, documents, and terminology. Our mission is to support the Company’s explosive growth; identify and mitigate hidden risks; help protect the brand and build a “fortress company;” and ensure legal, regulatory and corporate compliance. 

If you like a high-energy work environment – filled with bright and driven leaders – and have a thirst to contribute to high-achieving teams, this will be a great fit.  Your growth here could be virtually unlimited, given Apex’s trajectory.

Job Description – Legal Assistant

Mission of the Role:

This will be a critical early member of the growing Apex Legal Department and key support to Apex’s Attorneys and Senior Paralegals Litigation and Employment. We are looking for an experienced, dynamic, self-motivated, and highly organized Legal Assistant. This team member must have a general background in litigation, employment, and/or corporate matters.

Litigation & Employment Support and Responsibilities:

• Manage incoming service of process notifications and legal correspondence.
• Receive, distribute and track incoming property & auto claims, Federal and State Agency Charges/Complaints, and new litigation matters.
• Create and maintain case-management database entries and other records. 
• Gather, organize, and maintain all legal documents related to cases. 
• Assist in drafting release agreements, coordinate payments, as needed.
• Provide general office support, including but not limited to calendaring deadlines and scheduling meetings.
• Communicate with outside counsel, opposing counsel, inside customers, and witnesses.
• Assist with case-specific document/file requests and production.
• Ability to manage time effectively and meet deadlines. 
• Ability to handle confidential information with discretion. 
• Any other duties as required.

Corporate Support & Responsibilities:

• Prepare, revise, and file corporate documents including formation, governance, dissolution, and compliance filings.
• Maintain and update corporate records, including board minutes, resolutions, entity filings, corporate minute books and corporate databases.
• Assist with entity management of corporate records via Athennian platform.
• Assist with other duties as may applicable and/or necessary.

Experience and Qualifications:

• 1–10 years of experience as a Legal Assistant in a law firm or in-house legal department.
• Familiarity with litigation and corporate procedures and terminology.
• Proficient in Microsoft Office Suite and legal software (e.g., iManage, Relativity, Westlaw, or similar).
• General knowledge of corporate structure, court filing procedures (state & federal), and document formatting.
• Excellent time management, organization, and attention to detail.
• Ability to manage multiple tasks and prioritize effectively under tight deadlines.
• In-house experience preferred, but not necessary.
• High school diploma or GED (minimum requirement).
• Bachelor’s degree (preferred).

Personal Characteristics:

• A positive attitude and sense of humor.
• Experience supporting multiple practice areas.
• Familiarity of administrative and labor board filing procedures.
• Professionalism, discretion, and a client-focused mindset.
• Thrives in a nimble, lean, unstructured, fast-paced entrepreneurial environment.
• A high level of ethics, values, and personal integrity.
• Very well-organized, detail-oriented, reliable, hard-working, and able to manage multiple projects concurrently and take direction.
• An ambitious self-starter capable of working independently, yet also a strong team player.
• Excellent communication, time management, and listening skills.
• Self-aware, accepting, honest, open, and respectful of others.

Other:

• Located in Irving, Texas.
• In-office 4 days/week, with one day remote work (Wednesday).
• Competitive compensation.
• Medical, dental, and vision coverage.
• Unlimited PTO, sick days, and holidays.
• 401(k) matching program.